In this article
Overview
A warehouse is a physical storage site where you keep products and equipment. Every warehouse is tied to one or more of your branches (organization locations) — the first one you assign is its primary branch, and any others are secondary.
nbound tracks stock per warehouse, so you always know how many of an item sit at each site. Stock can move between warehouses (transfers), arrive from suppliers (receiving), or be adjusted — and every movement is recorded on the warehouse's activity timeline.
Branches vs. warehouses: A branch (location) can have multiple warehouses, and a warehouse can serve multiple branches. The main Warehouses page stays a searchable list of every warehouse; clicking one opens its detail page.
Adding a warehouse
To create a new storage site:
Go to Inventory → Warehouses in the left sidebar.
Click Add warehouse to open the configuration sheet.
Enter the warehouse Name (e.g. 'Nashville Warehouse' or 'Central Vault').
Assign one or more Branches this warehouse serves. The first branch you select becomes the Primary branch.
Add the physical Address (street, city, state, zip) and an optional description.
Save. The warehouse appears in the Warehouses list and is ready to stock.
The warehouse page
Opening a warehouse shows a focused view of what's inside it. A compact summary strip at the top shows Products, Equipment, Branches, and total Inventory value, followed by four tabs:
Products
A searchable table of products stored here — quantity, reserved, available, minimum, value, and a stock status (In Stock / Low / Critical / Out of Stock). Each row links to the product.
Equipment
Equipment stored here with its status, who it's assigned to, its truck, and last update — each row links to the equipment.
Branches
The branches this warehouse serves, with Primary / Secondary labels.
Activity
Incoming stock orders plus the full history of changes at this warehouse (see below).
Use Edit details to rename the warehouse or change its branches, and the Options menu for Transfer inventory, Receive stock, Create stock order, and Run stocktake.
Stocking & moving inventory
Add products or equipment
In the Products or Equipment tab, click Add, pick items, and set how many units are stored here. The picker shows how many of each item exist at this warehouse's branch so you know what's available to place. Use Select all to add many at once.
Edit a quantity
Click a row's quantity to edit it inline, or use the row menu to edit or remove the item from the warehouse.
Transfer between warehouses
Options → Transfer inventory moves units from this warehouse to another. The source must have enough on hand; both warehouses update and the move is logged.
Receive stock
Options → Receive stock adds received units directly into this warehouse (handy for ad-hoc deliveries outside of a stock order).
Location-aware counts: Inventory lists respect the location selector in the sidebar. With All Locations selected, stock columns show the combined total across locations; pick a specific branch and they show that branch's on-hand count.
Incoming stock & receiving
When you create a stock order you can choose a delivery destination — a location, or a specific warehouse within it (its address is shown so there's no ambiguity).
Orders headed to a warehouse appear on that warehouse under the Activity tab as “Incoming stock,” with the supplier, units/items, and expected date.
When the shipment arrives, click Receive on the incoming order.
The order is marked received and its units are distributed straight into this warehouse's inventory (and the location/global counts update).
The order leaves the Incoming list and an arrival entry is recorded in Recent Activity.
Activity timeline
Every warehouse keeps a running, read-only history under the Activity tab — your audit trail for what happened and when. It captures:
- Stock received (from a stock order or a manual receive)
- Transfers in and out of the warehouse
- Quantity adjustments
- Equipment assigned to a truck/technician and returned
- Stocktakes completed
- The warehouse being created
The same activity also surfaces on the related product, equipment, and truck pages, so inventory stays connected across the system.
Best practices
Distinct naming
Use clear, descriptive names so technicians and dispatchers instantly recognize where items are located.
Set the right primary branch
The first branch you assign is the warehouse's primary branch — pick the one it mainly serves so reporting and stocktakes default correctly.
Route stock orders to a warehouse
Choose a delivery-destination warehouse on stock orders so receiving lands the units in the right place automatically.
Use transfers to rebalance
Move stock between warehouses instead of editing quantities by hand — transfers keep both sites accurate and leave an audit trail.
Audit regularly
Run periodic stocktakes per warehouse so system quantities mirror the physical shelves.