In this article
Overview
Stock Orders (or Purchase Orders) drive the purchasing workflow in nbound. When inventory drops below reorder thresholds or when preparing for upcoming major service projects, stock orders let you formalize requests sent to suppliers.
Tracking purchase orders ensures full visibility over expected incoming inventory, pending vendor shipments, and cost accounting.
Automated Inventory Increment: Marking a stock order as received automatically credits the received item quantities directly to your selected warehouse stock balances.
Creating a stock order
To generate a new purchase order:
Navigate to Inventory → Stock Orders from the main menu.
Click Add Stock Order (or Create Purchase Order) in the top action header.
Select the Supplier / Vendor who will fulfill the order.
Choose the Destination Warehouse where items will be delivered.
Add order line items: select products or parts, enter ordered quantities, and verify unit supply prices.
Save as Draft or mark as Sent to finalize the order record.
Order statuses & lifecycle
Stock orders progress through key stages:
Draft
The order is being prepared internally and can be modified freely before issuing to the supplier.
Sent / Ordered
The purchase order has been transmitted to the vendor and is awaiting shipment delivery.
Received / Completed
Shipment has arrived at your warehouse. Quantities are verified and automatically added to live inventory balances.
Cancelled
The order was revoked before fulfillment; no inventory changes occur.
Receiving deliveries & inventory updating
When a shipment arrives from a supplier:
Processing Received Shipments
Open the pending order from Inventory → Stock Orders, verify the delivered quantities against the packing slip, and click Receive Order. The system instantly updates the product inventory levels for the destination warehouse and logs the receiving event in the product audit history.