In this article
Stock fields explained
Stock quantity
Current units you have in stock. nbound uses this to determine stock status and calculate inventory value (stock qty × supply price). For multi-location orgs, this is the sum of all location quantities.
Low stock level
The alert threshold. When quantity drops to or below this number, the product shows a Low Stock badge. Set it high enough to give yourself lead time to reorder — if delivery takes 3 days and you use 2 units/day, set at least 6.
Reorder quantity
A convenience field pre-filled when creating a stock order for this product. Doesn't trigger anything automatically — just saves you typing the same number every time.
Track stock quantity
Toggle to enable or disable counting for this product. Turn it off for samples, display units, or items you don't want to track.
Updating stock counts
Edit the product directly
Open the product → Edit product → update the Stock quantity field → Save. Best for initial setup or small one-off corrections. No audit trail is created.
Use a stock order Recommended
Navigate to Inventory → Stock Orders to record incoming inventory from a supplier. Stock orders update quantities automatically and maintain a full audit trail of when stock was received, from which supplier, and at what cost.
Tip: Direct edits to stock quantity have no audit trail. For incoming inventory, always use stock orders so your history stays accurate.
Stock status badges
nbound automatically calculates a status badge for every tracked product. You never need to update it manually.
Enough units on hand. No action needed.
Quantity > Low stock level (or stock tracking is off)
Running low. Consider creating a stock order.
0 < Quantity ≤ Low stock level
No units remain. Reorder immediately.
Quantity = 0
Stock is not being counted for this product.
Track stock is off
Calculation priority
- 1. Track stock off → Not Tracked
- 2. Quantity = 0 → Out of Stock
- 3. Quantity ≤ Low stock level → Low Stock
- 4. Otherwise → In Stock
Multi-location stock
When your organization has more than one location, stock quantities and thresholds are tracked independently per branch. The overall quantity shown on the products list is the sum of all locations. The overall status is the worst status across all locations.
To set per-location stock: open the Edit product sheet and scroll to the Inventory card. You'll see a card for each location with separate Stock qty and Low stock level fields.
The product profile shows a Location Breakdown section with per-location status when you have multiple locations.
Single-location orgs: You see a single Stock quantity and Low stock level field. The multi-location view only appears when two or more locations exist in your account.
Filtering by stock status
The products list has quick-filter chips at the top of the list — including Low stock and Out of stock — so you can instantly see which products need attention without digging through the full catalog.
Combine a status filter with a supplier or category filter to narrow down further — for example, all low-stock refrigerants from a specific vendor.